Event Promotion Request - College of Arts and Sciences

Please note: To ensure the success of your event, it’s best to promote it at least two weeks in advance. To allow our team ample time to create and deliver promotional materials, please submit your event request at least four weeks prior to the event date. If you need materials sooner than 14-days out from the event, please consider using our Event Promotion Toolkit.

Please use this form to request printed and digital materials to promote your event. Before filling out this form, please make sure you have done the following:

If you have an events coordinator in your department, please work directly with them to fill out this form.
Submit your event to the UT events calendar
If you need an image to use with the event promotion, you can choose one from the following resources. Please note: if you do not upload an image, our creative team will determine the appropriate image based on the content provided about the event.

Name(Required)

First Last

Email(Required)

Department or Unit(Required)

Event Title(Required)

75 characters max.

Event Date(Required)

Event Start Time(Required)

Event Location(Required)

Briefly Describe Your Event(Required)

Please provide a 100-word abstract of the event that will pique your audience’s interest.

Featured Event Image(s)(Required)

Drop files here or

Max. file size: 2 MB.

Please upload your own high resolution image or an example of something you would like. If you would like to use placeholder or stock images please check out the following resources: UT Photo Shelter | UT Asset Bank | Adobe Stock Photos | Pexels

Additional File(s)

Drop files here or

Max. file size: 2 MB.

Will There Be a Featured Speaker?(Required)

Yes

Speaker's Name(Required)

Speaker's Bio(Required)

50 words or less.

Speaker's Headshot(Required)

Drop files here or

Max. file size: 2 MB.

Do You Need a Social Media Graphic?(Required)

Yes

Which Platform(s)(Required)

Facebook

Instagram

Do You Need a Digital Sign for On-Campus Locations?(Required)

Yes

Please note: The communications team will provide digital signs for faculty and staff to submit for rotation on these locations across campus.

Please Choose All Desired Sign Locations. Our team will only provide signage for the locations you list here.(Required)

Option 1: Art + Architecture Building, Frieson Black Cultural Center, International House, Engineering Buildings

Option 2: Haslam Business Building, College of Education Building, Neilsen Physics Building

Option 3: Student Union (only for events hosted in the Student Union)

Option 4: Residence Halls (must submit 5 days in advance)

Do you have other images to include in the design?(Required)

Yes

Please note: You can download a stock image to use as a featured image from one of the following resources: UT Photo Shelter | Adobe Stock Photos | Pexels.

Upload other images

Max. file size: 2 MB.

Lead Sponsor(Required)

In most cases this is just name of the college, department, office or program serving as the primary host of this event.

Co-sponsors

UT Event Calendar link

Please submit your event to the UT Events calendar

Audience Experience(Required)

In Person

Virtual

Hybrid

Webcast/Zoom Link if Applicable

RSVP or Registration Link, if Applicable

Additional Comments or Notes for Our Creative Team

In addition to those listed above, do you have other promotional needs for the event?(Required)

Yes

Additional Needs

Asset Permissions(Required)

I have permission to use the assets I am submitting with this request