Event Promotion Request News and NoteworthyEvent Promotion RequestWebsite Request FormSwag Request FormProject Request Form Please note: To ensure the success of your event, it’s best to promote it at least two weeks in advance. To allow our team ample time to create and deliver promotional materials, please submit your event request at least four weeks prior to the event date. If you need materials sooner than 14-days out from the event, please consider using our Event Promotion Toolkit. Please use this form to request printed and digital materials to promote your event. Before filling out this form, please make sure you have done the following: If you have an events coordinator in your department, please work directly with them to fill out this form. Submit your event to the UT events calendar If you need an image to use with the event promotion, you can choose one from the following resources. Please note: if you do not upload an image, our creative team will determine the appropriate image based on the content provided about the event. UT Photo Shelter UT Asset Bank Adobe Stock Photos Pexels Name(Required) First Last Email(Required) Department or Unit(Required)Event Title(Required)75 characters max.Event Date(Required) MM slash DD slash YYYY Event Start Time(Required) Hours : Minutes AM PM AM/PM Event Location(Required)Briefly Describe Your Event(Required)Please provide a 100-word abstract of the event that will pique your audience’s interest.Featured Event Image(s)(Required) Drop files here or Select files Max. file size: 512 MB. Please upload your own high resolution image or an example of something you would like. If you would like to use placeholder or stock images please check out the following resources: UT Photo Shelter | UT Asset Bank | Adobe Stock Photos | Pexels Additional File(s) Drop files here or Select files Max. file size: 512 MB. Will There Be a Featured Speaker?(Required) Yes No Speaker's Name(Required)Speaker's Bio(Required)50 words or less.Speaker's Headshot(Required) Drop files here or Select files Max. file size: 512 MB. Do You Need a Social Media Graphic?(Required) Yes No Which Platform(s)(Required) Facebook Instagram X Do You Need a Digital Sign for On-Campus Locations?(Required) Yes No Please note: The communications team will provide digital signs for faculty and staff to submit for rotation on these locations across campus.Please Choose All Desired Sign Locations. Our team will only provide signage for the locations you list here.(Required) Option 1: Art + Architecture Building, Frieson Black Cultural Center, International House, Engineering Buildings Option 2: Haslam Business Building, College of Education Building, Neilsen Physics Building Option 3: Student Union (only for events hosted in the Student Union) Option 4: Residence Halls (must submit 5 days in advance) Do you have other images to include in the design?(Required) Yes No Please note: You can download a stock image to use as a featured image from one of the following resources: UT Photo Shelter | Adobe Stock Photos | Pexels. Upload other imagesMax. file size: 512 MB. Lead Sponsor(Required)In most cases this is just name of the college, department, office or program serving as the primary host of this event. Co-sponsorsUT Event Calendar link Please submit your event to the UT Events calendarAudience Experience(Required) In Person Virtual Hybrid Webcast/Zoom Link if ApplicableRSVP or Registration Link, if ApplicableAdditional Comments or Notes for Our Creative TeamIn addition to those listed above, do you have other promotional needs for the event?(Required) Yes No Additional NeedsAsset Permissions(Required) I have permission to use the assets I am submitting with this request
